Free AI readiness review
Twenty minutes on a call. We look at how AI is used in your business today and agree one or two sensible places to start. No preparation needed.
AI for business
Make AI work for your business, safely
Your team is probably using AI already. We help you pick the right tools and set them up safely, then find the work where AI saves your people real time.
Most businesses are using AI. Very few have rules for it.
The UK Business Data Survey 2026 found that only 17% of businesses using AI have any policy on how it's used, and just 5% have a formal written one.
In practice that means people use whichever AI tool they found, often on a free account, with nothing to say what can go into it. They aren't being reckless. They're trying to get through their inbox faster. But nobody knows which tools are in use, what has been pasted into them, or whether the vendor keeps that data to train its models. That's Shadow AI.
Banning AI doesn't fix it. People just use it on their phones instead.
How we help
Start small, and set it up properly from day one.
The right tool, set up properly
We compare what you already pay for with the alternatives, then set up the one that fits on a business plan, with company-managed accounts and model training switched off.
An AI policy people will follow
A short acceptable use policy covering which tools are approved, what must never go into them and who to ask. One page is usually enough.
Training for your team
Practical sessions built around your own work, so people leave knowing how to use AI on the tasks they do every week.
We use it every day ourselves
We've been putting AI to work inside Superfast IT for the last couple of years. A few of the jobs it does for us now:
- Sorts our Managing Director's inbox every hour, so only the emails that need him are left
- Builds our monthly marketing report from our CRM, search and website data
- Fills in the scorecard for our weekly leadership meeting
- Checks every recurring invoice against last month before it goes out
Every one of those has a named person who checks the output. That's the step most businesses skip.
"I'm a big believer in AI and I use it every day. I'm less keen on using it because everyone else is. Start with the business problem, then decide whether AI is the answer."
James Cash
Managing Director, Superfast IT
The rules we follow, and the ones we'll help you set
- Client data only goes into approved AI tools on business accounts, never free consumer tools.
- We never let a vendor train its models on client data.
- A named person approves before an AI tool changes a client system or sends anything outside the business.
- AI never signs off work. People do.
- If you have your own AI policy, we follow whichever is stricter.
These commitments are written into our AI usage statement for clients, and we're happy to go through it as part of due diligence.
If someone in your team started using a new AI tool tomorrow, would you know?
Take the AI readiness scorecard. Ten questions, about three minutes, and an honest score showing how much visibility and control you have over AI in your business.
Questions we get asked about AI
It can be, with the right set-up. The risk comes mostly from free consumer accounts, where you have little control over what happens to the data people paste in. Use a paid business plan, decide which tools are approved, and tell people clearly what must never go into them: client data, passwords and anything confidential.
For most of the businesses we look after, we don't think it's the best place to start. It's useful inside Outlook, Teams and Word, and for some teams that matters. Compare it properly with the alternatives before you buy, and don't license everyone on day one. Start with five people, see what changes, then decide. If you're already paying for Copilot licences nobody uses, book a review and we'll tell you straight whether they're earning their keep.
Yes, even a short one. Only 5% of businesses using AI have a formal written policy. One page listing approved tools, what must never be shared and who to ask covers most of the risk. Rules are much easier to set at 20 people than at 60.
Shadow AI is AI tools staff use without the business knowing about or approving them, usually on free personal accounts. Nobody can see what data goes in or where it ends up. The fix is to give people approved tools that do the job, not to ban AI.
It's a 20-minute call with us. We ask how AI is being used in your business today, look at where your people lose the most time, and agree one or two sensible places to start. You don't need to prepare anything, and you'll leave with at least one thing you can act on.
Yes. We run practical sessions built around your team's own work rather than generic demos. Mention it in your AI readiness review and we'll suggest what would help most.
Where would you start with AI?
Book a free 20-minute AI readiness review. No preparation needed, and you'll leave with at least one thing you can act on.